2023 RMPC Risk Mitigation Activities
This year’s Risk Management Premium Credit (RMPC) program is designed to maximize impact on high-risk areas and mitigation gaps identified in Unite Educators’ (UE’s) claim and risk management expertise. Your risk mitigation activity options in the RMPC will reflect your in-force insurance policies.
Please select one risk mitigation activity to complete from one of the categories listed below.
Once you've selected a risk area and activity to implement, return to your RMPC dashboard to continue the program.
Interested in reviewing an online training? Submit a request for access.
Educators Legal Liability (ELL) Topics
Activity Option 1
Train employees on one or more of the following workplace harassment and discrimination subtopics:
- Workplace harassment and discrimination
- Diversity, equity, and inclusion
Activity Option 2
Train supervisors on one or more of the following workplace harassment and discrimination subtopics:
- Avoiding retaliation
- Responding to allegations of workplace harassment
- Diversity, equity, and inclusion
Activity Option 3
Review (and revise as necessary) your current processes and protocols used for documenting employee performance.
Resources
- Review Your K-12 School’s Performance Management System (K-12)
- Checklist: Assessing Your Employee Performance Evaluation System
- Avoid Age Discrimination Lawsuits
Activity Option 4
Review (and revise as necessary) your investigation and response procedures for allegations of workplace harassment and discrimination.
Resources
- Documenting Workplace Harassment: Guidance for Supervisors
- Workplace Harassment in Higher Ed: Checklist: Workplace Anti-Discrimination Policies and Response
- Documenting Workplace Harassment: Guidance for Supervisors
- Avoid Age Discrimination Lawsuits
Activity Option 5
Conduct a workplace culture and climate survey on diversity, equity and inclusion.
Activity Option 6
Conduct a pay equity study.
Resources
Activity Option 7
Conduct a tabletop exercise or a workshop that practices the institution’s response to examples of allegations of workplace harassment and/or retaliation
Resources
Activity Option 1
Train employees on one of the following:
- Conducting investigations for instances of alleged sexual harassment or Title IX violations
- Conducting hearings for instances of alleged sexual harassment or Title IX violations
- Serving as institution-appointed advisors under Title IX
- Serving as informal resolution facilitators under Title IX
- Your Title IX reporting procedures for employees
- Your employee/student consensual relationship policy
Activity Option 2
Train students on your Title IX process. (Higher ed only)
Resources
Activity Option 3
Develop a communications/awareness campaign for your Sexual Harassment or Title IX reporting mechanism.
Activity Option 4
Conduct a tabletop exercise or workshop that practices the institution’s response to allegations of student sexual misconduct
Resources
Activity Option 1
Launch one of The Jed Foundation’s programs to promote emotional well-being and prevent substance misuse and suicide.
Resources
- JED Campus program details (Higher Ed)
- JED Campus Fundamentals program details (Higher Ed)
- JED High School program details
Activity Option 2
Train employees or students on supporting student mental health.
Resources
- Online Course: Fostering Student Mental Health
- Online Course: Mental Well-being in College: A Guide
- Understanding and Addressing the Mental Health of High School Students
- Proud and Thriving: Supporting the Mental Health of LGBTQ+ High School, College, and University Students
- JED’s Comprehensive Approach to Mental Health Promotion and Suicide Prevention for Colleges and Universities
- The Comprehensive Approach to Mental Health Promotion and Suicide Prevention for High Schools
Activity Option 3
Review (and revise as necessary) or develop a wellness committee to respond to student mental health concerns and oversee support initiatives.
Resources
- Creating A Student-Centered Wellness Committee
- Campus Mental Health Action Planning Guide
- Proud and Thriving: Supporting the Mental Health of LGBTQ+ High School, College, and University Students
Activity Option 4
Conduct a student mental health climate survey to inform future initiatives.
Resources
- Wake Forest Takes Several Steps to Address Mental Health Issues for Students
Activity Option 5
Review (and revise as necessary) or develop your mental health, disability and accommodations policies and practices for students requesting support or modifications regarding a mental health condition.
Resources
- Checklist: Evaluating Your Mental Health Policies
- Invisible Disabilities
- Accommodating Students With Disabilities In Clinical Programs
- Accommodating Students With Disabilities In the Title IX Process
- Manage Faculty Who Resist Disability Accommodations Requests
- Serve Your Student Veterans’ Needs
Activity Option 6
Conduct a tabletop exercise or workshop to practice your institution’s response to an alleged incident involving a mentally distressed or suicidal student.
Resources
- Crisis Response: A Library of Tabletop Exercises (Higher Ed and K-12) Two scenario options: Student Suicide and Study Abroad Student Health Emergency
- When to Alert Parents of Self-Harming Students
General Liability (GL) Topics
Activity Option 1
Train staff on common causes of accidents/falls.
Resources
- Slips, Trips, and Falls Course Collection
- Help Prevent and Respond to Slips and Falls: Lessons From Claims
- Checklist for Indoor Floor Safety
- Checklist for Investigating Accidents Causing Personal Injury
- Prevention and Protection Podcast: Trends in Accident Investigation Claims
- Checklist for Safety at Commencement and Other Special Events
Activity Option 2
Develop an investigation protocol for slips and falls or other accidents that cause injury.
Resources
- Help Prevent and Respond to Slips and Falls: Lessons From Claims
- Checklist for Indoor Floor Safety
- Checklist for Investigating Accidents Causing Personal Injury
- Prevention and Protection Podcast: Trends in Accident Investigation Claims
- Responding to Injury-Causing Incidents on Campus: An Audit Guide
Activity Option 3
Identify and remedy campus areas with high slip and fall risk including areas based on near misses, past incidents, or weather hazards
Resources
- Help Prevent and Respond to Slips and Falls: Lessons From Claims
- Checklist for Indoor Floor Safety
- Checklist for Investigating Accidents Causing Personal Injury
- Checklist for Safety at Commencement and Other Special Events
- Campus Parking Lots: Common But Risky Locations
- Clear and Maintain Campus Sidewalks
Activity Option 4
Develop and publicize a process for faculty, staff and students to report problems/hazards.
Resources
- Checklist for Investigating Accidents Causing Personal Injury
- Checklist for Indoor Floor Safety
- Help Prevent and Respond to Slips and Falls: Lessons From Claims
- Clear and Maintain Campus Sidewalks
Activity Option 5
Create a pre-event walkthrough process or checklist to identify and remedy slip and fall hazards before an event begins.
Resources
- Checklist for Safety at Commencement and Other Special Events
- Help Prevent and Respond to Slips and Falls: Lessons From Claims
Activity Option 6
Implement campus safety inspection and monitoring software to assist in the identification and remediation of slip and fall hazards.
Activity Option 1
Train on one or more of the following:
- Students, faculty, and staff who drive institution-owned vehicles
- Drivers of institution-owned passenger vans.
- Drivers of institution-owned golf carts and/or utility vehicles.
Activity Option 2
Review and revise or develop one of the following:
- Transportation policy
- Motor Vehicles Record (MVR) check policy (or incorporate continued monitoring of MVR checks for all school drivers into your transportation policy).
Activity Option 3
Run MVR checks for those who drive on behalf of your institution and develop a policy or process for ensuring compliance.
Resources
Activity Option 4
Create a vehicle accident report kit to include in all school-owned vehicles.
Resource
*Refers to contracts involving third party vendors, service providers, sports and entertainment and facility use. Does not refer to complex transactions or specialized areas of law, such as construction, real estate, software licenses, technology transfers, finance and investment, or employment issues/contracts.
Activity Option 1
Train contract signors on your contracting policy, model indemnity language and the significance of indemnification provisions.
Resources
- Online Course | Contracting Fundamentals
- Improving Contracting on Campus: Allocating Risks Between Parties
- Avoid Unfavorable Indemnity Provisions in Institution Contracts
- Checklist: A Guide for Reviewing Contracts
- Improving Contracting on Campus: A Layperson’s Guide to Understanding Contract Basics
Activity Option 2
Review and revise or develop and implement a contracting policy and related procedures.
Resources
- Online Course | Contracting Fundamentals
- Improving Contracting on Campus: Allocating Risks Between Parties
- Checklist: A Guide for Reviewing Contracts
- Improving Contracting on Campus: A Layperson’s Guide to Understanding Contract Basics
Activity Option 3
Develop a contract review checklist for signors.
Resource
Activity Option 4
Implement a centralized document storage and monitoring system to keep track of documents.
Activity Option 5
Review (and revise as necessary) your campus contracts involving third parties/vendors for appropriate and consistent terms and provisions (e.g., ensuring the indemnification clause is unambiguous and is not one-sided in assigning responsibility to your institution).
Resources
Note: Protection of minors activities are options 1 and 3 – 6. Protection of college student activities are options 2 and 6.
Activity Option 1
Train on protecting minors from sexual abuse to include one or more of the following:
- Protecting minors from sexual abuse
- Bystander intervention
- Title IX personnel on your Title IX policies and procedures
Activity Option 2
Train on protecting college students from sexual misconduct to include one or more of the following: (higher ed only)
- Bystander intervention
- Alcohol misuse prevention
- Title IX personnel on your Title IX policies and procedures
Activity Option 3
Review and revise your policies and procedures on protecting minors.
Resources
- Checklist: Improving Sexual Abuse Prevention and Response Efforts (K-12)
- Checklist for Senior Administrators: Improving Sexual Abuse Prevention and Response Efforts (Higher Ed)
- Protecting Minors on College Campuses: A Series of Checklists (Higher Ed)
- Checklist Series: Protecting Children From Educator Sexual Misconduct (K-12)
- Prevent Sexual Abuse by Improving Volunteer Management at Independent Schools (K-12)
- Background Check Fundamentals
- Reporting Suspected Child Sexual Abuse
Activity Option 4
Create/review investigation and response checklist for suspected incidences of sexual abuse of minors.
Resources
- Protecting Minors on College Campuses: A Series of Checklists (Higher Ed)
- Checklist Series: Protecting Children From Educator Sexual Misconduct (K-12)
Activity Option 5
Implement registry of all programs on campus involving minors. (Higher Ed only)
Activity Option 6
Conduct a tabletop exercise or workshop that practices your institution’s response to alleged sexual abuse of a minor or college student on your campus.
Resource
Activity Option 1
Launch one of The Jed Foundation’s programs to promote emotional well-being and prevent substance misuse and suicide.
Resources
- JED Campus program details (Higher Ed)
- JED Campus Fundamentals program details (Higher Ed)
- JED High School program details
Activity Option 2
Train employees or students on supporting student mental health.
Resources
- Online Course: Fostering Student Mental Health
- Online Course: Mental Well-being in College: A Guide
- Understanding and Addressing the Mental Health of High School Students
- Proud and Thriving: Supporting the Mental Health of LGBTQ+ High School, College, and University Students
- JED’s Comprehensive Approach to Mental Health Promotion and Suicide Prevention for Colleges and Universities
- The Comprehensive Approach to Mental Health Promotion and Suicide Prevention for High Schools
Activity Option 3
Review (and revise as necessary) or develop a wellness committee to respond to student mental health concerns and oversee support initiatives.
Resources
- Creating A Student-Centered Wellness Committee
- Campus Mental Health Action Planning Guide
- Proud and Thriving: Supporting the Mental Health of LGBTQ+ High School, College, and University Students
Activity Option 4
Conduct a student mental health climate survey to inform future initiatives.
Resources
- Wake Forest Takes Several Steps to Address Mental Health Issues for Students
Activity Option 5
Review (and revise as necessary) or develop your mental health, disability and accommodations policies and practices for students requesting support or modifications regarding a mental health condition.
Resources
- Checklist: Evaluating Your Mental Health Policies
- Invisible Disabilities
- Accommodating Students With Disabilities In Clinical Programs
- Accommodating Students With Disabilities In the Title IX Process
- Manage Faculty Who Resist Disability Accommodations Requests
- Serve Your Student Veterans’ Needs
Activity Option 6
Conduct a tabletop exercise or workshop to practice your institution’s response to an alleged incident involving a mentally distressed or suicidal student.
Resources
- Crisis Response: A Library of Tabletop Exercises (Higher Ed and K-12) Two scenario options: Student Suicide and Study Abroad Student Health Emergency
- When to Alert Parents of Self-Harming Students
Want some help with your RMPC project? Curious to know what other schools are doing, looking for general advice or data? Send your questions to risk@ue.org and a risk management consultant will reach out.
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