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Checklist: Safety at Commencement and Other Special Events

January 2023

Why Read This

Special events are often opportunities to publicly celebrate the school community. However, these events create additional hazards that require planning. This checklist is designed to help higher education and K-12 institutions improve safety at events held on and off campus, such as commencement exercises, reunions, sports competitions, and cultural events.

This checklist includes:

  • Preparing the Event Location
  • Hiring Event Staff
  • Establishing Security and Emergency Response Protocols
  • Reviewing Contracts and Transferring Risks
  • Communicating With Guests
  • Ensuring Accessibility

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