How to Report a Claim

New Matters

Please report new matters HERE by selecting the Claim tab and providing:

• The name of the person or people who are bringing or may bring a claim against the institution
• The date of the occurrence/event
• A brief summary of the incident/circumstance that you are reporting along with contact information for any witnesses
• Any related documentation (such as incident/police reports, demand letters, agency charges, emails, or other pertinent information)

If your institution has been sued, please send the complaint, any attachments, and the date upon which the complaint was received. We would also appreciate any prior correspondence with the claimant and/or the claimant’s attorney, internal reports or correspondence, and other documents that bear on the claim.

If you are unable to complete the form, please email the requested information to newclaims@ue.org.

Reporting Philosophy

We strongly encourage early reporting of incidents. Early reporting ensures that UE's claims resolutions professionals have the opportunity to:

• Offer advice to help you prevent a claim.
• Assess threatened claims and legal actions.
• Investigate and collect information necessary to defend your interests.
• Appoint defense counsel in a timely manner to represent your legal interests.
• Coordinate with UE Risk Management or ProResponse® specialists when appropriate.

Catastrophic Events

For certain severe injuries, UE requires institutions to report all incidents, regardless of whether they expect a claim to arise. These catastrophic events are:

• Fatality
• Major paralytic conditions such as paraplegia and quadriplegia
• Second- or third-degree burns to 25% or more of the body
• Amputation or permanent loss of use or sensation of a major extremity
• Head or brain injuries resulting in coma, behavioral disorders, personality changes, seizures, aphasia, or permanent disorientation
• Loss of sight or hearing
• Injury resulting in incontinence of bowel or bladder
• Sexual molestation, sexual assault, or rape
• Bodily injury resulting from medical services (excess policy only) or from health care services provided in a clinic, infirmary, student health center, treatment room, or other facility that provides medical or health services to students or at other locations in the event of a medical emergency

Reporting After Hours for Catastrophic Events

If you need claims guidance after regular business hours and have experienced a fatality (including suicide) or other catastrophic event, such as severe injury, sexual molestation, or rape, please contact either:

• Mike Krackov: (240) 463-7081
• Erin Finn: (240) 429-7057
• Roya Ewing: (240) 482-0625
• Ellen Kennedy: (202) 285-7502

Reporting an Educators Legal Liability Claim

The educators legal liability (ELL) policy requires that claims be reported to UE “as soon as reasonably practicable,” and in the case of a policy that hasn’t been renewed, within 60 days of the policy’s expiration date.

A claim is defined as written notice of the intent to hold the institution — or an entity or individual covered under the member’s policy — responsible for a wrongful act. Claims can come in many forms, including:

• A lawsuit
• A charge filed with the Equal Employment Opportunity Commission or state civil rights agency
• An attorney demand letter
• A demand for arbitration
• An email

Reporting a Primary General Liability or Excess General Liability Claim

Primary general liability (GL) and excess general liability (GLX) policies require that notices of claims and incidents that haven’t yet become claims, but which are “reasonably likely to involve” either or both policies, be made in writing as soon as practicable.